Software

Best 5 Invoice Software for Businesses in 2025

Discover the best invoice software for 2025. From free tools to advanced platforms, explore the top 5 invoicing solutions for freelancers, small businesses, and entrepreneurs to simplify billing and get paid faster.

Zaffli Blog

22 Jul 2025 — 3 min read

Introduction

Invoicing is the backbone of every business, whether you’re a freelancer, a small shop owner, or managing a growing company. A good invoice software not only helps you create professional invoices but also tracks payments, automates reminders, and makes accounting easier. With so many options available, we’ve shortlisted the 5 best invoice software for 2025 that can save you time and help you get paid faster.

1. Zoho Invoice – Best Free Option

Zoho Invoice dashboard showing professional invoice template for small businesses — 100% free VAT online invoicing software

Zoho Invoice continues to stand out in 2025 as one of the best free invoicing solutions for small businesses.

✅ Completely free with no hidden charges
✅ Multi-currency and tax support
✅ Customizable invoice templates
✅ Automated payment reminders
If you’re just starting out or running a small business, Zoho Invoice is an excellent choice.

👉 Try Zoho Invoice

2. QuickBooks Online – Best for Growing Businesses

QuickBooks Online invoicing feature with payment tracking and expense management tools — **Smart features that help you run your business**

QuickBooks is already a trusted name in accounting, and its invoicing features make it a complete solution for businesses that want more than just billing.

✅ Create professional invoices in minutes
✅ Supports recurring billing and payment tracking
✅ Integrates with banking and expense management
✅ Detailed financial reports for smarter decisions
For businesses ready to scale, QuickBooks Online is a solid investment.

👉 Explore QuickBooks

3. FreshBooks – Best for Freelancers

FreshBooks invoice creation screen with time tracking and client billing options — Accounting software that makes the hard part easy

FreshBooks is designed with freelancers and service-based professionals in mind. Its clean interface makes invoicing simple and stress-free.

✅ Beautiful, easy-to-use templates
✅ Built-in time tracking for billable hours
✅ Automated late payment reminders
✅ Mobile-friendly dashboard for on-the-go billing
If you’re a freelancer or consultant, FreshBooks will make your life easier.

👉 Get FreshBooks

4. Wave Accounting – Best Free All-in-One

Wave Accounting invoicing dashboard with free invoice templates for small business owners — Manage your money like a *boss*

Wave is a favorite among entrepreneurs and micro-business owners because it’s completely free and includes both invoicing and accounting tools.

✅ Unlimited invoices, customers, and users
✅ Expense tracking and receipt scanning
✅ Basic accounting features built-in
✅ Accepts online payments (with small transaction fees)
For zero-cost invoicing plus bookkeeping, Wave is hard to beat.

👉 Sign Up for Wave

5. Invoice Ninja – Best Customizable Platform

Invoice Ninja open-source invoicing platform with customizable templates and payment options — Make it easy for clients to pay you.

For businesses that want flexibility and open-source customization, Invoice Ninja is an excellent choice.

✅ Open-source and cloud versions available
✅ Create invoices, quotes, and proposals
✅ Supports multiple payment gateways
✅ Detailed reporting and client management
It’s ideal for tech-savvy businesses or agencies that want full control over their invoicing system.

👉 Check Invoice Ninja

Conclusion

Invoicing doesn’t need to be complicated. With the right software, you can save time, get paid faster, and manage your finances more efficiently.